Weave Unify

If you have signed up for Weave Unify, you will get additional functionality in your Weave phones and software to manage your business across multiple locations.

Weave Unify overview video

Weave Unify features

• Software location switching in-app - quickly switch between your locations to access location-specific information
• Chat with team members across all locations with Team Chat
• Recall reminders can be configured to send from a specific location or for a specific recall type.
• Shared user accounts added at the parent and/or child levels - use your same credentials to log in to different locations. You will need to be added as a user to different locations from an Account Admin. Click here to learn how to add new users.
• Location-based mobile access - allows you to call and text customers from multiple locations, check call logs, messages, and voicemails
• Multi-location phone tree ex. If you would like to speak with our Main St location press 1, our Broadway location press 2, etc.
• Cross-location call transfer, forwarding, and dialing via EXT number
• Location-based auto reminders - automated appointment, recall, and birthday greetings 

• Location-based analytics - call analytics and recall analytics

• Location-based media recordings  - Customizable Hold and Voicemail Greetings

• Waterfall ring groups, simultaneous ring of multiple locations, and cross-location call queues - ex. If calls are not answered within 4-5  rings at location ‘A’, the calls are then routed to location ‘B’
• Shared patient data across multiple locations - choose which locations should receive shared patient data in the Weave Portal
• Call from another location's phone number 
• Call pop displays which location a patient is calling from 
• Ability to check another location's voicemail if coverage is needed or voicemails are shared
• Speed dial other locations/phones using Presence Keys

Lists

Quickly filter lists so you can easily and efficiently manage and assist your customers/patients

• Customers / Patients
• Quick Fill Lists
• Birthday Lists
• Overdue Patient
• Collections Lists
• Schedule
• Payments

With Weave Unify, you can easily switch the location you want to view by selecting the location icon in the upper bar across the top of your Weave software.

With Weave Unify, you can decide what information you want to share across your different locations. The data sharing can be customized per location, or you can choose to share information across all locations. You can share each location’s customers and/or the schedule with each other.

How to share data 

1. Log into the Weave Portal

2. Make sure your location is set to your Parent Location. Your location will be in the upper left corner of your portal, select the dropdown arrow to switch or change a location.

   Note: You must be set up as a Super Admin on this location in order to manage these settings.

3. Select Data Sync from the menu on the left navigation menu

4. The Integrations Tab at the top of your screen allows you to see the data sources currently connected and synced to your account

5. Optional: You can select Add New if you need to connect an additional account, If you want to connect another integrated practice management data source you will need to contact Weave support

6. Optional: You can select the  Ellipses and then Edit icon next to a data source to give it a name that is easy to recognize for your team

7. Select the Location Access tab to manage sharing across locations

8. How you share data depends on your Weave package. See how you can identify your product bundle.

With Weave Unify, you can easily filter your lists by office location for an easier experience throughout the desktop app.

Filter lists by using the filter location icon throughout your Weave software. Filters can be found in the following apps in the Desktop software: 

1. Patients Feature
2. Lists Features
3. Schedule Features

Click on the Location icon to switch locations.

Weave Unify Offices can call back patients from another location’s phone number. If you are helping answer and manage calls for another office set up with your Weave Unify account you can easily switch to that location to place an outbound call from their phone number.

How to call from another location's phone number

1. Click on the  Location Pin in the upper banner of your Weave desktop software.

2. Select the location you want to place an outgoing call from

3. Verify you are in the desired location

4. Search for the person you want to call (you can search by first or last name)

5. Click on the Phone icon
   

6. Click on the phone number you want to call

7. Customer receives a call from that locations phone number