You can do one or more refunds on a payment for up to the total amount of the original payment. Refunds can only be done on payments processed through Weave Payments.

Note: To process a refund, you must have the user role of Payments Admin or Payment - Refund.

Weave Payments features are only available to U.S. customers.

Refunds will be processed quickly after initiated and returned to the card used on the original payment. Customers will see the refund on their statement depending on their bank's processing time. 

Process a Refund

  1. In the Admin Portal select Payments and then Invoices/Payments
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  2. Hover over the invoice you would like to refund.
  3. Choose the Refund Icon from the box that pops up.
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    Tip: You have the option to refund the entire amount of the payment or do 2 or more partial refunds up to the total amount of the original payment

  4. Select the Refund Reason from the dropdown menu
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  5. Enter the customer’s email address under Customer Receipt Email 
  6. Select Refund

Invoice Status of Refund or Partial Refund

After a refund has been processed, you will see the Invoice Status change from Paid to Refunded or Partially Refunded:

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Refund Processing Time

Once initiated, refunds will be submitted to your customer’s bank immediately. Depending on the bank’s processing time, it can take a few days to show up on your customer’s bank account.

Refund Reports

You can access reporting that shows all refunds.

In the Admin Portal, select Payments and then Refunds.

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To help with your end of day and end of month reporting, use the quick date buttons along with the summary number to view the report and reconcile payments. 

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