Manage Online Appointment Requests

Once you have signed up and set up your online appointment request link, you'll want to know how to manage the incoming appointment requests.

For setup instructions, click here.

This is an add on feature and may not be a part of your current Weave software.

 

Here is a break down of the steps to manage and respond to appointment requests: 

1. You will receive a Pop-Up notification and an alert on your Schedule_Invert.svg Schedule icon

2. Click into the pop-up or into Schedules > Requests

3. Click on the Automated_Reminders.svg Requests icon at the bottom of your Schedule App

4. From here you can view Pending or Reviewed requests

5. Click into a request to view the details

Note: It is very important that to check your management system schedule and if available add the appointment to your management system (for non-integrated customers).

6. After you click into a request details, you can choose to Message the patient if the appointment is no longer available or Approve the request

Tip: When you approve a request, a confirmation text will automatically be sent to the patient letting them know their appointment request has been confirmed

8. Click into any Pending or Reviewed request to delete after action has been taken

9. Click on the Trash.svg Trash icon to delete the request and remove from your queue

Clients cannot cancel appointments they submitted within online scheduling without contacting you to remove it from your schedule. 

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